Posts Tagged ‘data filters’

How to track your business in excel part 3

November 11, 2009 Leave a comment

For a better quality version of the video web cast:

Visit our Excel blog for more:

Here we really complete the picture for you by showing you how to enter and then report on your financial transactions.

We show you how to set up the hyperlinks so that if you expand upon this concept you will be able to incorporate any new items in the ‘Home’ or ‘Menu’ Tab.

We review the setup of a list and data validation to update the way the source account works, because that account really needs to represent sources of payments and deposits. This also makes it possible to rely on the “Destination” accounts for tracking all income, expenses, asset purchases and payments on liabilities.

Now that the template is set up we can show you how to enter your transaction data:

This is what the template looks like with everything entered. If there was a deposit to be entered the Source account would be the bank account where the money was deposited and the destination account would be the appropriate income account. This is not set up to show invoices to and payments on accounts receivable. This can be done but would have to be done on a private consult because it would be very involved.

Once we have data in we can begin to report on it. We show you in the last 3 minutes of the web cast how to create a pivot table on this data reporting on expense by category and then expanding upon that by showing you how to further report the expenses daily based on the date of the transaction.

Figure 1 – Pivot Table – Daily Expenses click for larger image

We will post a bonus web cast going into more detail on these pivot tables and how you can use them to report quickly on the information in the sales and transactions.


MS Excel – Data Filters and Table Formatting

September 10, 2009 Leave a comment

MS excel is great for tracking and analyzing information such that you can quickly sort and filter your information to get at what you want and get it quickly. There are some really easy to use tools that excel offers in terms of sorting, filtering and formatting that make this all much easier and you don’t need to be an excel wiz to learn this stuff.

When you filter data in excel you take the information in a list in a given column and tell excel that you only want to see the rows containing what you select. You can do this over multiple columns in order to filter the data down based on very specific criteria. In the example you’ll see here we show you a list that we are building of all of the tutorials we’ve recorded. You’ll see how you can filter a list like this down to all QuickBooks classes recorded in a specific year and you could even take it further to get it down to a specific month. When you understand the concept, then you can apply the mechanics to any list you might have in ms excel.

Also we demonstrate how you can format your data as a Table which is a specific designation in excel and once you do this you have formatting options that can be accomplished manually but you will hear why this is much better in the web cast.

Please enjoy the web cast!